Jobs, fresher vacancy - Reservation Agent • UK

Company: IBIS

UK

Job DescriptionPOSITION OVERVIEWTo deal with all guest enquiries, questions and requirements for reservations of Hotel rooms in helpful and speedy manner. To support all other departments, especially reception ensuring that all guests have an enjoyable stay with us. To be responsible for the day-to-day duties with accepting and entering individual and group reservations. Resolve guest problems and complaints as appropriately and professionally as possible.MAIN RESPONSIBILITIESDutiesResponsible for individualKnowledge of the full process of group booking and assist the team in case of need. This also includes the management of group blocks relating to inventory, payment and group setupHandle enquiries via email or phone during the shift, communicate immediately, and provide a reply or confirmation within a reasonable timeframe.Handle any other department issues related to individual reservations (follow up on prepayment, routing, vouchers…)In case of need knowledge and preparation of group information sheets (group movements) and briefing of all involved prior to the arrival of the group.Ensure that now shows are accurately reported and charged.Process and input reservations following hotel reservations policy including FIT and TBRArrival checks and tracesManage payments, cancellations, rooming lists, terms, and conditionsMaintains a precise filing system for all Group reservations and correspondence.Performs all reservations duties including making and entering reservations as required including TBRsHandle guest complaints and enquiries in an efficient and professional mannerEnsures a clear line of communication with other departments for special requests or other reservation-related matters.Ensure VIP and complimentary room night procedures are adhered to.Ensure Accor brand and company standards are implemented and updated.Ensure security and safety procedures are updated and implemented.Promotes a positive working environment by developing positive team spirit.Promote ALL Membership ProgramCustomer RelationsProvide efficient, friendly and professional service to all guests, making all guests experience positive.Take a positive problem-solving approach to guest problems and concerns; call the Manager on Duty if difficulties arise.Actively sell and promote hotel facilities and services.NOTE: The Company reserves the right to amend this job description from time to time to accommodate the requirements of the business and the evolving nature of the role.