Работа в России, вакансия - Assistant to the Dean • Астана - id222

Assistant performs the following duties and responsibilities:

1) accepts and verifies the correctness of draft documents that are submitted to the Dean for consideration and signing, as well as their quality editing
2) accepts and verifies correspondence received for consideration by the Dean of the School, as well as, in accordance with the decision made, subsequently transfers to the executors for use in the work process or preparing responses
3) interacts with structural divisions and/or organizations of the University on the provision of documents and reports
4) maintains document management of the School
5) prepares draft reports, reports and other materials necessary for the work of the Dean of the School
6) controls management and storage, condition and safety of School’s documents before submission of them to the University Archive
7) transfers files to the Archive according to the File Register of the School
8) develops annual draft File Register of the School
9) issues, keeps, and stores blanks of the University to be protected in the School
10) organizes and coordinates meetings of the Dean of the School in order to develop an effective work schedule
11) organizes meetings, councils, and other meetings held by the Dean of the School (provides a collection of necessary materials, notifies participants on the time and place of the meeting, agenda, and their registration)
12) maintains, processes and monitors the execution of meetings minutes
13) registers decisions of the Dean of the School and ensures provision of information to concerned persons
14) organizes the reception of visitors, facilitates the prompt consideration of requests and suggestions by the School' s personnel
15) provides assistance in the time management, daily work schedule and organization of meetings of the Dean
16) implements technical support for the activities of the Dean (ordering transport, tickets, organization of meetings, negotiations, etc.)
17) prepares necessary documents for annual leave and business trips of the Dean
18) maintains the School' s File Register in accordance with the University' s internal regulations
19) maintains correspondence within the scope of his/her functional responsibilities
20) participates in the processes of identification, assessment, management, and monitoring of risks within the supervised direction
21) timely and properly executes the tasks of the line manager and the University`s management
22) observes the requirements of the legislation of the Republic of Kazakhstan and the Employer`s internal documents
23) is responsible for exercising the labor and performance discipline
24) is responsible for ensuring the integrity of official documents, and prevention of the disclosure or leakage of confidential and business information, as well as information of restricted access by the legislation, Charter, and, internal documents of the Employer
25) in case of dismissal, is responsible for the timely transfer of all paper documentation, digital information, and inventory to another employee as instructed by the line manager (to be certified by the act of acceptance-transfer).

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Job requirements

Education

Higher-professional, preferable from the higher education institutions with the English language of instruction
Priority areas of specialization are:
- Humanities
- Law
- Education Management
- Management
- Business Administration
- International Relations
- Linguistics

Work experience

One-year minimum. No working experience is required with a master’s degree in the relevant area

Knowledge

- Knowledge of the legislation of the Republic of Kazakhstan in the field of education
- knowledge of business etiquette, rules of business communication, and telephone negotiations
- knowledge of MS Office, Excel, and PowerPoint
- fluency in English, Kazakh, and Russian

Skills

- Ability to work with a large amount of information
- skills in working with documentation and organizing processes related to office management
- skills in translating documents into English and maintaining records in English
- the ability to conduct business correspondence and record-keeping in Russian and English
- the ability to set goals, define tasks, and plan in the medium and short term
- analytical skills

Other requirements

- Commitment to the goals and values of the University
- ability to work independently, as well as part of a team
- sociability
- responsibility
- stress tolerance
- initiative
- responsible approach to work

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