Jobs, fresher vacancy - Vendor Administrator • Bath & N E Somerset

Company: Rotork

Bath & N E Somerset

Job DescriptionThe Vendor Administrator is an 18 month Fixed Term Contract (FTC) Job PurposeOversee the coordination and management of System Integrator (SI) and Business Integrator (BI) partners within a global Dynamics 365 (D365) implementation programme. This role will ensure that external partners are fully supported and integrated into programme operations, with the appropriate access, tools, and processes in place. The Partner Co-ordinator will own the end-to-end administrative, operational, and IT commercial oversight of these vendors. This includes managing access provisioning, software licensing, onboarding logistics, financial tracking, purchase order management, and change request oversight.ResponsibilitiesManage day-to-day coordination of external SI and BI vendors supporting the D365 programmeOversee the provisioning of system access, software licenses, and working environments for all vendor personnelSet up environments for document sharing in SharePointCoordinate onboarding and ensure vendors are set up with relevant documentation, tools, and internal points of contactEnsure vendors are familiar with internal processes, procedures, and compliance requirementsTrack and maintain visibility over vendor costs, invoices, and budget alignmentSupport the raising, tracking, and closure of Purchase Orders (POs) and related procurement processesReview, validate, and track vendor change requests, ensuring appropriate approvals and documentationMaintain a structured view of vendor deliverables, resource allocations, and time tracking (where applicable)Ensure compliance with internal security, access, and confidentiality policiesAct as the primary point of contact for vendor administrative queries and escalationsCollaborate with internal Finance, Procurement, and IT teams to ensure smooth vendor engagementMaintain up-to-date records and documentation, including contracts, onboarding checklists, and access logs