Jobs, fresher vacancy - Junior Document Controller • Northern Ireland

Company: Turner & Townsend

Northern Ireland

Job DescriptionOur Infrastructure team are seeking experienced an Document Controller to be responsible for the overall management of documentation in line with industry compliance standards while supporting the Project management team. To provide comprehensive support in the management, control, and analysis of property-related documents and data.This role will ensure best practice in information management, document control, and business intelligence within the Property & Estates division. The postholder will be responsible for maintaining digital records, overseeing document workflows, and developing data-driven insights to support operational and strategic decision-making.Key ResponsibilitiesResponsible for facilitating documentation production (i.e technical reports, monthly progress reports, meeting minutes, meeting agendas, drawings, photographs, consultant reports).Responsible for specifying document types and formats, and in producing and controlling their quality.Manage and maintain the Property Department’s Resource Hub SharePoint site, ensuring accessibility, security, and efficient document storage.Support the migration and development of designated Team SharePoint sites as part of digital transformation projects.Conduct regular reviews to ensure compliance with document control policies and retention/disposal requirements.Responsible for the design or revision of documentation, training materials and/or procedures which are used to communicate complicated information and concepts utilizing an appropriate blend of text, diagrammatic and pictorial content for the intended users.Creation, review, revision and formatting of controlled documents and procedures.Control of management system content continuous improvement and revision cycles.Preparation of training and induction materials pertaining to the development and management of controlled documents.Induction, training and coaching of personnel in the preparation and management of controlled documents.Preparation of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow.Responsible for ad-hoc duties/projects when required.Excellent communication skills especially dealing with Stakeholders/clients.Lead quality assurance for data structures and reporting outputs.Assist in planning, analysis, design, and implementation of business intelligence frameworks for Property & Estates.Support compliance with information-based legislation (e.g., Data Protection Act, Freedom of Information Act).