Jobs, fresher vacancy - HR Assistant (6 Month FTC) • Warrington

Company: United Infrastructure

Warrington

Job DescriptionPurpose To assist the HR Shared Services Manager in providing a comprehensive HR administration service.To act as a first point of contact for all customers to the HR Team.To provide an effective HR administration service relating to the employment lifecycle.To coordinate HR recruitment systems including DBS.To ensure accurate HR records on all employees.Specific ResponsibilitiesOnboarding and InductionHandle the onboarding process from start to finish, with completing contracts, and obtaining references.Ensure that the HR service undertakes all necessary employment checks including DBS checks and right to work, qualifications and medical checks.PayrollEnsure that all payroll instructions are prepared and logged in time for the monthly payroll run, via payroll notifications and/or Schedule of Changes Spreadsheet, this includes, contractual variations, new starters, leavers, contractual benefits, and employee benefits.HR Database and ReportingEnsure that iTrent accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of absences and other leave.Advice and GuidanceRespond to general queries from managers and employees, signposting them to the appropriate policies and procedures.Leaver AdministrationEnsure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions.Other Administrative DutiesCarry out general administration tasks for the HR Department, for example, sorting post, telephone answering, devising standard Human Resources documents and letters and manage the HR inbox.Responding to any reference requests for current or ex-employees, liaising with the HR Advisor or HR Business Partner where necessary.Ensure that all correspondence and documents created are saved correctly on the HR Drive in a logical and structured fashion, in a timely manner.Undertake vehicle insurance and health insurance checks as required.Maintain and update the Process notes for all HR Administration duties.Ensure that all aspects of data protection and confidentiality are maintained at all times.Identify any improvements that will allow us to undertake administration in a more efficient and timely fashion in the future.Any other duties as required.