Jobs, fresher vacancy - Administrator • Inverness

Company: Staffline

Inverness

Administration Coordinator Brightwork is looking for an Administration Co-ordinator to join their client's team. This is a permanent position, working hours are Monday to Thursday 8 am – 5 pm and Friday 8 am - 3 pm. You will be working in Inverness. The Administrative Coordinator will provide essential administrative and operational support to the service team, ensuring compliance, accurate reporting, and efficient coordination of processes. This role is integral to maintaining data integrity, supporting engineers, and assisting management with reporting, procurement, and resource planning. Your Time at WorkAs an Administration Co-ordinator, your role will include the below;Compliance & Documentation Manage and process work permits in line with company and regulatory requirements.Upload and maintain job reports, quotes, pump reports, and water sample documentation.Submit water samples and ensure accurate record-keeping. Data Management & Reporting Update and maintain asset lists and fault rectification reports.Prepare and distribute daily and weekly issue reports.Compile monthly ash/service Gantt charts and Balanced Scorecard fault comparisons. Consolidate data for monthly and annual reports. Operational Support Manage timesheet submissions and ensure accuracy.Update parts application with store-side information.Assist with van stock and stock replenishment, including parcel force coordination. Review PODs for locally sourced sundries and liaise with procurement.Support invoice administration and quote compilation. Meetings & Communication Take and distribute minutes for engineer and client meetings. Prepare engineer PowerPoint presentations for internal and external use. Recruitment & HR Support Assist with recruitment requirements and onboarding processes. General Assistance Provide administrative support to the Senior Service Manager and other team members as required. Our Perfect WorkerIf you possess the below, please apply: Proven experience in an administrative or coordination role, preferably within a technical or service environment.Strong organisational and time management skills with the ability to prioritize tasks effectively.Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and relevant business systems.Previous experience in Field motion or CRM Software desirableExcellent attention to detail and accuracy in data handling.Strong communication skills, both written and verbal. Key Information and Benefits Monday to Thursday 8 am – 5 pm and Friday 8 am - 3 pmCompetitive pay up to 30kWorking for a UK-wide employer with offices in the UK and Europe.Full training and support providedREF 1ELG Brightwork offers the services of a recruitment agency for permanent roles and a recruitment business for temporary roles.