Jobs in London - Governance Officer • East London

Company: LONDON ACADEMY FOR APPLIED TECHNOLOGY

East London

Job Title: Governance Support OfficerReports to: Academic Dean (with dotted-line to CEO / Chair of Board of Governors)Location: London Academy for Applied Technology (LAAT) – multi-campusHours: Full-time; PermanentImportant Note:This is a professional support role focused on the coordination and administration of governance processes. It is not a senior, strategic, or leadership-level role. This position is suitable for someone building or developing their governance career, or for an experienced administrator seeking to specialise in governance.1. Role PurposeTo provide dedicated support for LAAT’s governance framework, ensuring that Board and committee structures operate effectively and compliantly.The post holder will:Coordinate governance cycles, meetings and documentation.Maintain key governance records, policies and registers.Support the Academic Dean and senior leaders in delivering robust, transparent and student-centred governance aligned with OfS and partner-university expectations.2. Key Responsibilities2.1 Governance Framework & ComplianceSupport the Academic Dean in maintaining LAAT’s governance framework, including:Scheme of Delegation and decision-making mapsTerms of Reference (ToR) for Board, Academic Board and sub-committeesAnnual cycles of business and forward plannersMaintain and periodically review governance documents to ensure:Alignment with OfS expectations and regulatory requirementsAlignment with partner-university governance and quality frameworksMaintain a central governance manual / handbook and ensure controlled access.Support evidence-gathering for external reviews, inspections and due-diligence exercises. 2.2 Board, Academic Board & Committee SupportPlan and coordinate meeting schedules for:Board of Governors and its sub-committeesAcademic Board and its sub-committees / panelsPrepare and quality-check:Agendas and cover sheetsCommittee papers and reports (formatting, completeness, clarity of recommendations)Manage meeting logistics:Scheduling and calendar invitesRoom and/or online meeting arrangementsTimely circulation of papers and supporting documentsProduce accurate minutes and action logs for designated meetings.Track and chase completion of actions; report on outstanding items. 2.3 Governor & Committee Member AdministrationMaintain up-to-date records of:Membership of Board, Academic Board and sub-committeesGovernor and committee attendanceDeclarations of interest and confidentiality agreementsSupport governor and member lifecycle processes:Recruitment, appointment and re-appointmentTerm-of-office monitoring and renewal remindersCoordinate induction programmes for new governors and committee members. 2.4 Policies, Risk & AssuranceMaintain the institutional policy register and review schedule.Coordinate policy review activity with policy owners (e.g. Dean, Registrar, Quality, HR).Support the maintenance of key risk registers related to:Governance and complianceAcademic quality and standards (in liaison with Quality / Academic leads)Assist in preparing documentation and evidence for:Internal audits and mock reviewsPartner-university audits and OfS readiness work 2.5 Records, Systems & Information ManagementDevelop and maintain structured electronic filing systems for governance (e.g. SharePoint, Teams).Ensure version control and secure storage of:Agendas, papers and minutesPolicies and governance manualsHandle sensitive and confidential information in line with data protection and LAAT policies. 2.6 Support to the Academic DeanProvide governance-related support to the Academic Dean, including:Drafting governance reports and summary papersPreparing dashboards on attendance, actions, policy updates and risk itemsCoordinating responses to external information requests relating to governanceHelp ensure effective linkage between:Corporate governance (Board)Academic governance (Academic Board and quality committees) 2.7 GeneralContribute to cross-institutional projects with a governance or compliance component.Identify and suggest improvements to governance processes and templates.Undertake any other duties commensurate with the grade and nature of the post.Requirements3. Person SpecificationDegree-level education or equivalent experience.Experience supporting boards/committees, preparing papers, and taking accurate minutes.Ability to work with senior staff and handle confidential information.Understanding of core governance principles and willingness to develop HE governance knowledge.Strong organisational skills; able to manage multiple deadlines.Excellent written and verbal communication skills.High attention to detail and accuracy.Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).Professional, discreet and able to build effective working relationships.Commitment to LAAT’s mission, values and widening participation.Adaptable, proactive and focused on continuous improvement.(Desirable) Governance-related training or qualification.(Desirable) Experience in higher education, regulation or governance improvement projects.