Jobs, fresher vacancy - Executive Assistant / Business Development Coordinator • UK

Company: Nexus Studios

UK

Title: Executive Assistant / Business Development Coordinator Location: Based in-office 5 days per week, LondonContract: Temporary 12 month contract, full-time Maternity CoverOverview:We are looking for an energetic and resourceful EA / Business Coordinator to support the two founders (CEO and CCO) of Nexus Studios, based in Shoreditch, London across their new business development activities.Working in a busy production environment, you will be highly organised and able to handle multiple tasks and changing priorities. You will be comfortable scheduling meetings, responding to high profile clients’ emails on the executive’s behalf, note taking in meetings and strategically follow up on next steps. Being a key representative of the company, you will anticipate needs and take pride in ensuring administration and communication runs smoothly. It is our hope that your role will develop as your understanding of the company grows and you start being able to follow up on conversations independently with a strategic understanding of the founders’ goals.You will also arrange events and be involved in high profile conversations across the whole multidimensional company’s offering from short form content to immersive experience and longer form, working on existing and new opportunities across entertainment, music and sports content. Your day will also involve anything from research, proofreading, digital presentation decks, meetings preparations, talent and writers coordination and more.RequirementsKey Duties:- EAComplex diary management and daily schedule coordination for the CEO and CCO. Proactively manage and maintain the Executive’s busy calendars, scheduling internal and external meetings across multiple time zones, and ensuring they are prepared for all engagements.Arrange and prepare meetings (in-person or virtual) including tech set-up, preparing agendas, distributing pre-reading materials, taking minutes, and tracking action items to ensure timely completion.Managing travel bookings and itinerariesFiling of expenses and receiptsBe a key liaison between all departments and foundersGeneral administrative support as and when required- Business Development CoordinatorResearch tasks on a broad range of subjects including projects, clients, talent, industry activity and eventsCreate and present research findingsWorking with the relevant teams on planning external presentations and events. This will require liaising with the external contacts and internal teams and tailoring portfolio deck presentations for new business meetings.Aide executives in preparation of presentation decks, coordinating with wider teams as necessaryAttend meetings and take notes, providing follow up actionsMaintaining internal databases for new business activities covered- RequirementsStrong all-round EA and coordination experience and skills are essential (organisation, management, coordination) alongside discretion at all times. Experience in multi-tasking and time management across a broad range of activities Experience in dealing with both staff and external contacts, talent and clientsArticulate with excellent interpersonal skills and
 ability to work collaboratively Strong written communication Fully computer literate with all round Google Suite skills (email, slides, docs, sheets, drive), familiarity with Apple hardware and Keynote a plusProactive, attention to detail and ability to work in a fast paced environment A passion for animation, film, culture and immersive content and an entrepreneurial spirit is a mustBenefitsWhy work for us?: Nexus Studios is committed to building and maintaining an inclusive workplace. We offer flexible working practices. We encourage applications from candidates who are under-represented in the creative industries.What we can offer: Holiday leave increasing with each year's service by 1 day up to 28 daysAdditional gifted days off between Christmas and New YearOption to purchase 5 extra days holiday per yearWork from anywhere in the world for 2 weeksWorldwide travel insurance for you and your familyEnhanced Maternity and Paternity leave and payEmployee Assistance Programme (EAP)Cycle 2 Work schemeSeason travel ticket loanPerkbox & BHN ExtrasEyecare contributionsSabbaticalNexus Studios is proud to work with extraordinary talent as an equal opportunity employer. We embrace individuals of all backgrounds regardless of gender, race, age, abilities or sexual preferences. Our recruitment process is merit-based, ensuring fair treatment to every applicant.