Jobs in London - Part-time Administration Assistant • North West London

Company: eRecruitSmart

North West London

A super opportunity has arisen for an Administration Assistant for a wonderful charitable organisation based in Hampstead who are looking for a well-organised and friendly person to join their small, dedicated team. This is a varied and rewarding role for someone who enjoys supporting others, keeping things running smoothly, and contributing to a busy local charity.This is a part-time position for 15 hours per week (flexible hours to be agreed) with an attractive rate of £15.00 per hour.About the CharityThe Community Centre has been at the heart of NW3 for decades, offering a welcoming space for people of all ages. From Under 5s groups to classes for older residents and their much-loved Saturday Market, they provide activities and services that bring people together and strengthen their community.About the roleAs an Administration Assistant you will provide efficient and professional administrative support to the Centre Manager, COO, trustees, and volunteers. You’ll also play a key part in managing bookings and finances for our Saturday Market — a Hampstead tradition that supports local traders and community spirit.Key Responsibilities include: Being the first point of contact for visitors and enquiriesProviding day-to-day administrative support to the Centre teamProcessing invoices, petty cash, and expense claimsManaging stallholder bookings, communications, and payments for the Saturday MarketSupporting community events, classes, and room hire arrangementsMaintaining accurate data and records for reporting General Administration Provide day-to-day administrative support to the Centre Manager and teamAct as the first point of contact for enquiries by phone, email, and in personMaintain electronic and paper filing systemsOrder office supplies and ensure resources are available for staff and activitiesAssist with preparing reports, newsletters, and general communications Finance & Data Support Process invoices, petty cash, and expense claims in line with proceduresProduce invoices and maintain accurate records for the Saturday Market stallholdersSupport the Centre Manager with financial monitoring and reportingRecord and collate service user data for reporting to funders and trustees Saturday Market Administration Administer stallholder bookings for the Saturday MarketLiaise with stallholders regarding availability, payments, and queriesIssue invoices and receipts, ensuring timely payments are madeMaintain up-to-date records of stallholders and attendance Community & Service Support Provide a friendly and professional welcome to visitors, service users, and volunteers.Support the coordination of community activities, events, and classes.Assist with room hire bookings and set-up arrangements. What They Offer A supportive and friendly workplace at the heart of HampsteadOpportunities for training and professional developmentA chance to make a meaningful difference in your local community About youYou’ll be an organised, approachable person who takes pride in helping things run efficiently. You’ll enjoy working with people, balancing multiple tasks, and supporting a community-focused team.Essential skills and experience: Strong administrative and organisational skills with attention to detailGood written and verbal communication skillsConfident using Microsoft Office (Word, Excel, Outlook) and spreadsheets/databasesAbility to manage multiple priorities and deadlinesFriendly, approachable manner and committed to providing excellent customer serviceA team player, with flexibility to adapt to the varied needs of a busy community centre. Desirable: Previous experience in an administrative role (ideally in a charity or community setting)Basic finance experience (invoicing, petty cash, reconciliations)Experience dealing with bookings and payments.Ideally experienced in Wix Website ManagementFamiliarity with safeguarding, GDPR, and confidentiality practicesUnderstanding of community organisations or local markets Please note that the Closing Date for applications is 11.59pm on Friday 16 January 2026.How to ApplyPlease note that eRecruitSmart is advertising on behalf of the organisation and your CV will be sent to the Hiring Manager who is responsible for the vacancy that you have applied to. Please only apply if you consent to these terms.You must reside in and have eligibility to work in the UK. Please note, only suitable applicants will be contacted. If your address and contact details are not on your CV, you will not be considered.We look forward to hearing from you!