Jobs, fresher vacancy - Executive Assistant (Care for the Carers) • East Sussex

Company: East Sussex County Council

East Sussex

DescriptionSalary: NJC Scale 6, Spinal Point 22 (£33,699 per annum)Pro rata salary - £16,850Contract type: PermanentWorking pattern: Part time, 18.5 hours per weekClosing date: 12 January 2026 at noonInterview date: w/c 19 January 2026How to apply: Please download the application form and send the completed form to Stephanie Blake at ClaireG@cftc.org.uk by the advertised closing date. You can view further details to support your application, using the links below:Application FormApplication Form - Guidance NotesJob Description – Executive AssistantPerson Specification – Executive AssistantTerms and ConditionsEqualities Monitoring Form About Care for the CarersCare for the Carers is an independent charity supporting and representing unpaid carers in East Sussex for over 30 years. We provide information, advice, emotional support and practical help to carers of all ages.About the RoleWe are seeking an experienced Executive Assistant to provide day-to-day administrative support to our Chief Executive and Board of Trustees.You will support all members of the Senior Management Team with coordination of meetings, events and activities, ensuring excellent communication with carers, key stakeholders, colleagues and partners.This is a varied and rewarding role that sits at the heart of our organisation, supporting our governance functions and contributing to the smooth running of Care for the Carers.We particularly welcome applications from unpaid carers or those with lived experience of caring, although this is not a requirement. Key Responsibilities: Provide administrative support to the CEO, including managing diary, coordinating meetings and supporting communications.Service Board Meetings, including creating meeting schedules, collating papers, distributing documents and preparing accurate minutes.Maintain accurate governance records including Trustees' terms of office, attendance, committee membership and pecuniary interests.Support recruitment and induction of Trustees, coordinating training and ensuring smooth onboarding.Coordinate recruitment and induction of staff, including composing job adverts, managing applications and supporting the interview process.Support the Head of Resources with HR record monitoring including performance reviews, DBS renewals and training.Support the Head of Communities with coordination of carer engagement activities.Maintain Care for the Carers' database and support reporting on engagement activities. Essential RequirementsSignificant proven experience (3+ years) in an administrative or personal assistant role, supporting senior management.Experience of coordinating and servicing meetings, including minute taking.Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams.Ability to manage complex diaries, prioritise conflicting demands and meet tight deadlines.Flawless written and verbal communication skills for drafting correspondence and preparing reports.Experience of setting up and maintaining computerised and manual filing systems.Ability to handle highly sensitive and confidential information with integrity and professionalism.Ability to work autonomously, anticipate needs and take initiative.High level of accuracy in all tasks.Ability to build strong working relationships with staff, external partners and stakeholders, demonstrating tact and diplomacy.Commitment to providing a high standard of service and to the vision and mission of Care for the Carers. What We Offer25 days annual leave (pro rata) plus 8 public holidays, rising to 29 days after 4 years.3 paid additional days when closed at Christmas.Flexible working hours Hybrid working (to be agreed at interview).IT equipment provided.Free parking at office.Workplace pension scheme with automatic enrolment.24/7 employee assistance programme, which includes counselling. Additional RequirementsEnhanced DBS check will be required (at charity's expense).Current UK resident with proof of right to work in the UK.6-month probationary period. Please note, the Job Description is intended to outline the main duties of the post and may change as the post and organisation develops.