Jobs, fresher vacancy - Senior PA • UK

Company: Owen Reed

UK

Owen Reed is looking for a Senior Practice Assistant for a top law firm in London.This is an excellent opportunity for an experienced Senior Practice Assistant to join a highly regarded Employment team on a part-time job-share basis. The successful candidate will work 2.5–3 days per week (Wednesday to Friday), providing high-level, proactive support to fee earners and the wider team.The role suits someone who is exceptionally organised, detail-oriented and confident managing a broad and varied workload in a fast-paced legal environment.Working HoursPart-time: 2.5–3 days per weekWednesday to Friday, 9.30am – 5.30pmThe RoleAs a Senior Practice Assistant, you will provide comprehensive practice and PA support to allocated fee earners, while remaining flexible to assist across the wider Employment team. You will act as a trusted support professional, anticipating needs, managing priorities and contributing positively to team performance.Key ResponsibilitiesOrganisational & Practice SupportProactive diary management with forward planning based on fee earner workloadsMonitoring key dates, deadlines and matter-related activitiesArranging meetings (including online and hybrid), travel and itinerariesMaintaining up-to-date knowledge of fee earners’ mattersProcessing applications, forms, searches and internal procedures with minimal supervisionConducting basic research and preparing materials for client meetingsContinuously improving PA support processes and systemsClient Relationship & Business DevelopmentActing as a first point of contact for fee earnersDelivering a consistently high level of client serviceSupporting business development meetings and events (including online technical support)Assisting with BD materials in collaboration with the BD teamUsing Rio to record BD activity, set reminders and support follow-upsDeveloping an understanding of client needs and departmental work to support new enquiriesDocument ProductionProducing high-quality documents at speed, in line with house styleCreating documents using firm templates and contact data from RioProofreading all documents for accuracy, grammar and clarityDrafting correspondence on behalf of fee earners where appropriateSupporting ebundle preparationActing as a role model in document production standards and mentoring othersWorking with IT to test and improve templates and precedentsIT & SystemsSuper-user level proficiency in:Microsoft Office (Word, Excel, PowerPoint, Outlook)Aderant, Rio, Intapp and DiktamenTroubleshooting IT issues and liaising with IT when requiredSupporting system development and testing initiativesFile & Risk ManagementMaintaining accurate and well-organised electronic filesEnsuring compliance with e-filing and department protocolsManaging file closures, archiving and off-site storage recordsSupporting AML, conflict checks and client onboarding processesDrafting client care letters and preparing bills and narrativesManaging billing cycles, WIP, time recording and unpaid bill follow-upMonitoring finance-related KPIsSkills & ExperienceEssentialPrevious secretarial / practice assistant experience within a law firmGCSEs (or equivalent) in English and MathematicsStrong organisational and prioritisation skillsExcellent communication and attention to detailConfident working under pressure and managing competing demandsProactive, flexible and reliable team playerDesirableExperience supporting an Employment team