Работа в России, вакансия - Personal Assistant to CEO in Dubai • ОАЭ - id441

Personal Assistant to CEO in Dubai, UAE

AGS — is an international agro-trading company specializing in the procurement and export of agricultural crops and their processed products

About us in numbers:The company has been actively operating since 2016 and has since become one of the leading participants in the market. Over the course of 6 years, we have grown from scratch to an annual turnover of 250,000 tons in 2023.

AGS has offices in four countries: Russia, Tanzania, UAE, Turkey.

We sell our products in 26 countries and maintain partnerships with more than 250 companies in Asia,Europe, Africa, and the Middle East. Our global presence and long-term relationships with partners make us a reliable and successful player in the global agricultural market

In the near future, we plan to expand our geographical presence into new markets in Africa and Asia and increase our trade turnover to 600,000 tons!

Role Description:

We are seeking a highly organized and proactive individual to join our team as a Personal Assistant to AGS FOODS CEO. In this role, you will provide comprehensive personal and business support to the Founder as well as contribute to the smooth operation of the company head office in Dubai.

Personal assistance to the CEO and his family will build up 70% of your job assignments, the other 30% would be about assistance with business tasks, office maintenance and helping remote team members on specific tasks that require physical presence in Dubai, such as notary visit, etc.

To succeed in the role you need to have a proven experience in similar position, be ready for extended working hours, occasional work on weekends and being always online and connected.

Responsibilities:

• Provide personal assistance to the founder and their family, including managing household tasks, scheduling personal appointments, and coordinating family events or activities
• Manage the founder' s calendar, appointments, and travel arrangements
• Conduct research and gather information for meetings and projects, find necessary providers, arranging deliveries, payments, etc.
• Provide hospitality support, such as arranging accommodations, transportation, and dining reservations for the founder and his guests
• Handle confidential and sensitive information with discretion
• Act as a liaison between the founder and internal/external stakeholders - for documents signature, notary visits, etc.
• Prepare and organize documents, reports, and presentations upon founder request
• Take responsibility for Dubai office maintenance and ensure a clean and organized working environment
• Coordinate with vendors and service providers for office repairs, maintenance and supplies
• Troubleshoot and address any office-related issues or concerns
• Assist with translation and interpretation during meetings or events, if needed
• Occasionally assist in organizing and coordinating company events and meetings in Dubai
• Occasionally support remote team members in tasks that require physical presence in Dubai, such as collecting documentation or coordinating with local authorities - mostly Legal team

Qualifications:

• Proven experience as a Personal Assistant to top manager or founder
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Proficiency in English and fluent Russian
• Proficient in using productivity tools and software
• Ability to multitask and prioritize effectively
• Attention to detail and problem-solving skills
• Current location in Dubai would be an advantage

Benefits:

• Competitive salary
• Benefits provided under Dubai labour law, assistance with Visa, if needed
• Health insurance coverage and paid time off
• Nice and friendly office in JLT, Dubai
• Opportunities for growth and professional development, access to training programs and psychological support

Other benefits to be discussed with successful candidate depending on location, etc.