Jobs in London - Office Administrator • Central London

Company: ITP Media Group

Central London

ITP Media Group, stands as a dynamic forward-thinking player in the media industry, dedicated to creating impactful content that resonates with audiences worldwide. We produce a range of business-to-business websites, magazines, and events focused on luxury fashion and jewellery, healthcare, hospitality, and catering for professionals. Highly organized, detail-oriented, and proactive Office Administrator to manage daily administrative operations and ensure the smooth running of our office. The ideal candidate will handle a variety of tasks including managing office supplies, supporting staff, organising meetings, and maintaining recordsRequirementsKey Responsibilities/Skills:Greet and assist visitors, answer and direct phone callsOrganise and schedule meetings, appointments, and eventsMaintain filing systems (physical and digital) and ensure records are up to dateManage office supplies inventory and place orders when necessaryCoordinate office maintenance and liaise with vendors or service providersPrepare reports, presentations, and correspondence as neededAssist in onboarding new employees and maintaining HR recordsSupport bookkeeping and budgeting procedures (e.g., invoicing, expense tracking)Ensure compliance with office policies and health/safety protocolsProvide administrative support to senior staff and departments as requiredEnsure accurate and timely tracking of all company credit card expenditures, reconciling receipts with statements, and categorising expenses according to departmental budgets. Responsible for raising internal purchase orders (IPOs) for event-related costs, liaising with finance to ensure compliance with internal procurement processes. Maintain detailed records for audit purposes and assist with monthly budget reporting and variance analysis.Proven experience as an Office Administrator, Office Assistant, or relevant roleProficient in MS Office (Word, Excel, Outlook, PowerPoint); knowledge of office management systems and proceduresExcellent written and verbal communication skillsStrong organizational and time-management skillsAbility to work independently and multitaskDevelop and nurture effective relationships with key internal and external stakeholders, including clients, suppliers, sponsors, venues, and cross-functional teams.Qualifications:Experience in business admin or related field preferred Experience as office administrator desirable